The Arbor Vista Association is a volunteer group of
residents and property owners of the Arbor Vista sub-division. It was formed for the purposes set forth in
the Constitution. The primary purposes
in brief are to maintain and up-grade, if possible, property values in this
fine sub-division.
This is done far more readily by residents as a group
through their association than by individuals acting independently. Independent action however, in behalf of and
in support of the association is very important to continuing success.
CONSTITUTION OF
THE
ARBOR VISTA ESTATES
ASSOCIATION
Article
I.
NAME:
Section 1.01 The name of
the organization shall be “Arbor Vista Estates Association”, Incorporated under
the General Not for Profit Corporation Act of the State of Illinois and without
capital stock.
Article
II.
PURPOSES:
Section 2.01 The
purposes of the Association shall include all the General Not For Profit Corporation Act of the State of Illinois, and
shall include but not be limited to the unified and organized consideration of
all matters pertaining to:
(a)
Property rights and the protection of Property
values for all residents of Arbor Vista Estates in Warren Township, Lake
County, Illinois.
(b)
Acquisition or
installation of physical improvements to preserve and enhance the natural
beauty of Arbor Vista Estates.
(c)
Promotion of the
development of Arbor Vista Estates.
(d)
Proper
maintenance of services relevant to the health of the residents and upkeep of
Arbor Vista Estates.
Article
III.
MEMBERSHIP AND VOTING:
Section 3.01 All
resident and non-resident owners of lots in Arbor Vista Estates upon payment of
current dues shall be members of this association.
Section 3.02 Honorary
memberships may be granted by a 2/3 majority vote of Board of Directors.
Section 3.01
Lot owners of record residing in Arbor Vista
Estates shall be permitted to vote at the general meeting and all other
meetings of this association.
Section 3.02 Each
household shall have two voting rights, which may be exercised by either or
both principal adult members of the household.
Section 3.03 Members
may submit their vote as a written proxy to another member in good standing or to
the Sergeant –at-Arms.
Section 3.04 A
resident member who has moved away from Arbor Vista but is retaining title to
his property may also retain his voting rights for a period of no more than two
years during which time he may assign it as a permanent proxy to any resident (leasee or property owner) of Arbor Vista Estates.
Section 3.05 Membership
may be lost only through sale of the property or through non-payment of dues
after a grace period of no less than 35 days.
Section 3.06 Non-
resident members may bring any matter to a vote at a regular meeting of the
association by submitting to the Board of Directors a petition signed by 2/3 of
all non-resident members.
Article
IV.
Section 4.01 The
Association shall be organized into: A Board of Directors; elected Officers;
the General Membership; and such other appointed committees and persons as are
deemed necessary for the functioning of the Association.
Section 4.02 The
elected Officers of the Association shall include: The President, the Vice
President, Secretary, Treasurer, and Sergeant-at-Arms.
Section 4.03 The
Officers shall uphold and abide by this Constitution and the by-laws, and shall
perform such other duties as may be defined in the by-laws.
Section 4.04 The
Board of Directors shall consist of: The elected Officers; A District
Representative from each District as defined in the by-laws; the Chairman of
Standing and Acting Committees.
Section 4.05 Standing
Committees shall include, but not be limited to membership, ways and means, and
building and improvements.
Section 4.06 The
Board of Directors shall act as a steering committee for the association.
Section 4.07 The
Board of Directors shall make a regular annual report to the general assembly
on the activities of the association.
Article
V.
Section 5.01 The
general operation of the Arbor Vista Estates Association shall be governed by
this Constitution and the by-laws, and shall be consistent with the Illinois
General Not for Profit Corporation Act as now, or hereafter in effect.
Section 5.02 Notwithstanding
the provisions of this Constitution it is intended that this Association shall do
all things not forbidden, and shall have all the powers conferred upon
corporations by the provisions of the Illinois “General Not for Profit
Corporation Act”. No provision of this
Constitution however shall be given effect if it, in any way, contravenes the
provisions of the aforesaid Act.
Section 5.03 The
by-laws shall be adopted and amended by a simple majority of the resident
members attending a general meeting. Proposed amendments to the by-laws shall
be submitted to the membership by written notice not less than 20 days before
said meeting at which they are to be considered for vote.
Section 5.04 There shall be at least one general meeting of the
Association each calendar year during the months of January or February.
Article
VI.
Section 6.01 The
Constitution may be amended by a 2/3 vote of the resident members in good
standing attending a general meeting, provided that a quorum of the resident members
is present.
BY-LAWS OF THE ARBOR
VISTA ASSOCIATION
Article
I.
Section 1.01
(a) At
least thirty days prior to the Annual Meeting a Nominating Committee shall be
appointed by the President with the advice and consent of the Board of
Directors, to present nominations at the Annual Meeting; Such Committee to
consist of 3 members in good standing, no more than one of whom may be a Director.
(b) Nominations
for candidates for all offices may be submitted to the Nominating Committee by
members in good standing; such nominees shall be presented by the Committee in
addition to the Committee nominees at the Annual General Meeting.
(c) Candidates
of the Nominating Committee shall be notified ten days prior to the Annual
General Meeting, and shall be publicized one week prior to the Annual General
Meeting.
(d) Nominations
for all offices may also be made from the floor at the Annual General Meeting.
Section 1.02 Elections
for Officers of the Association shall be conducted at the Annual Meeting by
secret written ballot. Ballots shall contain the names of all nominees
presented by the Nominating Committee.
Space on the ballot shall be provided for the inclusion of the
candidates nominated from the floor.
Section 1.03 Returns
of ballots shall be counted by a Committee appointed by the President, the
members to be other than candidates or members of the Board of Directors. The results of the election of Association
Officers shall be announced at the same Annual Meeting.
Section 1.04 Officers
of the Association shall be elected for one year terms, commencing January 1st
of each calendar year and terminating each December 31st. The President only, shall be restricted to no
more than two consecutive terms in the office of the President. The election of
Officers of the Association shall be conducted at a General Meeting of the
Association held within and during the last ninety days of each current
calendar year.
Section 1.05
(a) Should a vacancy occur in any elective office,
the President shall appoint a successor to serve the balance of the un-expired
term.
(b) Should
a vacancy occur in any appointed office, the President shall appoint a
successor to serve the balance of the un-expired term.
Section 1.06 All
Officers of the Association shall maintain their positions and authority until
their successors have been duly elected and have assumed their respective
offices.
Article
II.
Section 2.01 The
President shall carry out the directives of the Association. He shall preside at all General and Board of
Directors Meetings. He shall appoint
such persons and additional committees as he deems necessary to fulfill the
obligations of his office. He shall make
the annual report of the Board of Directors to the State of Illinois and the
General Membership. The President shall
in no way obligate the Association to any course of action not previously
endorsed by the Board of Directors or the Association at a General Meeting.
Section 2.02 The
Vice President shall assist the President and perform such other duties as are
assigned by the Board of Directors. In
the absence of the President, the Vice President will assume the duties of the
President. The Vice President shall be
Chairman of the Membership Committee.
Section 2.03 The
Secretary shall keep the Minutes of all Meetings, except Committee Meetings,
and maintain a clear record of the Association.
The Secretary shall notify all members concerned of all Meetings, except
Committee Meeting, in writing, stating date, time and place, at least two weeks
prior to each General Meeting. He shall
conduct all other correspondence for the Association.
Section 2.04 The
Treasurer shall receive all monies paid into or accumulated by the Association
and shall disburse such monies as approved by the Board of Directors or the
General Membership. Further, the Treasurer
shall:
(a) Have
all checks countersigned by the President, the Vice President, or the
Secretary.
(b) Prepare
the Association Budget for the coming fiscal year, with the advice of the Board
of Directors, to be presented and approved annually at a General Meeting.
(c) Prepare
a detailed written report of the financial status of the Association including
all receipts, disbursements, and obligations, to be presented monthly to the
Board of Directors.
(d) Maintain
an accurate, written and current account of all Association funds and inventory
of Association properties.
(e) Maintain
an accurate, written and current record of the dues status of the members of
the Association.
(f)
Deposit all Association funds in a bank as
designated by the Board of Directors.
Article
III.
Section 3.01 The
board of Directors shall conduct all of the business of the Association, as
directed by the General Membership, with the following exceptions:
(a) Any
and all assessments on the membership shall be approved by the membership at a
General Meeting. Two thirds (2//3) of
the members in good standing must vote, either in person or by proxy. A majority of the votes cast shall rule.
(b) Any
expenditure outside the scope of the budget in excess of fifty dollars shall be
approved by a vote of a majority of members in good standing present at a
General Meeting.
Section 3.02 The
Board of Directors shall meet at least once each month in which there is no
General Meeting.
Section 3.03 The
President or five members in good standing can request the President to call a
Special Meeting of the Board of Directors.
Such a meeting is then mandatory within one week.
Section 3.04 A
majority of the Board of Directors shall constitute a quorum for the
transactions of business.
Section 3.05 Members
of the Board of Directors must vote in person and at a duly called
meeting. No member may vote by proxy.
Section 3.06 A
quorum for a General Meeting shall be defined as representation from at least
four households, other than those of Elected Officers.
Section 3.07 Procedure
in all Meetings shall be governed by Roberts Rules of Order in all instances
not specifically provided for in the Constitution and By-Laws of the
Association.
Article
IV.
Section 4.01
(a) The
amount of Annual Dues and the initiation fee for membership may be
changed. Any change must be approved by
the membership at a General Meeting. Two-thirds (2/3) of the membership in good
standing must vote, either in person or by proxy. A majority of the votes cast shall rule.
(b) Dues
shall be payable in January of each year to cover membership for that year.
(c) New
members joining after June 31 of any year shall pay one-half of the current
Annual dues.
Section 4.02 Should
a special assessment be levied by vote as provided above, and a member not meet
his obligation under such a levy within sixty days of its passage, he shall no
longer be considered a member in good standing.
Article
V.